| ITQlick Score: | 85/100 |
|---|---|
| ITQlick Rating: | (4.6/5) |
| Pricing: | 3/10 - low cost |
| Category: | Project Management ->Todoist ->Todoist pricing |
| Ranking: | Ranked 75 out of 782 Project Management systems |
| Company: | Doist |
| Pricing: | starts at $3 per month |
| Typical customers: | Small, medium and large size businesses |
| Platforms: | Desktop, Mobile, Cloud |
| Links: | Todoist review, Todoist alternatives |
The free trial left me wanting more, but with mostly-free alternatives like Wunderlist (soon to be Microsoft To-Do), Any.do and others, I can't justify the (recurring) cost for personal use. Pros Todoist is probably the best todo list manager, at least for personal use. Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business. Todoist Premium costs $3/month (billed annually) or $4/month (billed monthly). Todoist is proud to offer discounted pricing in order to help support the journeys of our nonprofit users. Nonprofits are eligible for a 50% discount on Todoist Business so that they can keep their teams organized and spend more time working towards their most important goals, while reducing costs. How to apply for the discount. Todoist Premium costs $3/month (billed annually) or $4/month (billed monthly) Todoist is the world's #1 to-do list & task manager to organise your life and work. Regain clarity and calmness by getting tasks out of your head and into Todoist, no matter where you are or what device you use.
Shlomi Lavi / Nov 02, 2020
We publish unbiased reviews, our opinions are our own and are not influenced by payments from advertisers. Learn more in our advertiser disclosure.
What is Todoist's cost rating? (3/10)
Todoist Cost
When comparing Todoist to their competitors, on a scale between 1 to 10 Todoist is rated 3, which is less expensive than the average Project Management software cost. Todoist offers few flexible plans to their customers, the basic cost of license starting from $3 per month, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration, training, hardware, maintenance, updgrades, and more.
You can also leave your info with us to get a free custom quote with the break downs for your business needs.
Project Management Software Price Ranges
Project management products pricing are divided into three tiers. The prices range between $0 to $7, $7 to $10, and $10 upwards. In addition to this, the prices are set on a 'per user, per month' basis or a bulk 'per month' basis. However, it is worth noting that these price ranges are mostly for the lower offering found on each vendor website.
Enterprise plans on project management software have more robust features; thus, they cost more but are adjusted to suit each organization based on their number of employees; as a result, their prices are mostly made available upon request. For instance, Asana basic plan costs ₦11, Miro costs $10, and Toggl pricing falls around $8— all per user per month; but their prices for their enterprise plan quotes are not made available.
In addition, project management prices are set based on the size of an organization. Their ranges are as follows:
- Small Businesses can expect to pay around $5 per user for the basic plan of a project management software. However, small businesses with a very tiny workforce can get many project management products for free because they have free versions that allow between 2-5 employee sizes. Examples of these vendors offering free versions for a small employee size are Candy, Lumeer, and Quire. Some premium project management for small businesses are MetaTask, which starts at $6 per month, FreedCamp pricing starts at $1.50 per month, and Tracked for BaseCamp cost around $3 per month.
- Medium Businesses can expect to pay between $5 to $25 for project management software, depending on the package type and their number of employees. Todo.Vu costs around $9 per user, per month, Studio Organizer pricing starts at $19.50, and Lumeer costs around $8.
- Large Businesses can expect to pay less than medium-sized businesses for standard project management packages because their workforce is larger. However, prices for enterprise plans cost more. For example, Agile CRM costs around $80 per month, JotForm pricing is around $100 per month, and Kanbanchi $40 per month.
The price ranges for project management best of breeds are as follows:
- Collaboration Software Most of the collaboration tools in the market are priced per month and per user, and their pricings are usually divided into three tiers, which range from $0 to $4, $4 to $16, and $16 upward, respectively. However, these are the entry-level plans; premium and enterprise plans cost more depending on the vendors. An example is Pobuca Connect, which costs $2 monthly per user for its standard plan and $8 monthly per user for its enterprise plan. Others are Loop email, which costs at $8 monthly per user; HeySpace pricing starts at $4 monthly per user.
- Time Tracking Software Vendors of most time tracking software charge on a per user, per month basis, and the prices are divided into three tiers; they range from $0 to $3, $3 to $9, and $9 and above. Note that these are prices for the entry-level plans. For instance, Time Doctor pricing starts from $5 per month, TimeCamp pricing from around $6 per month, and Elorus costs up to $9 per month.
- Workflow Management Software Like other products related to project management, workflow management software are usually priced on a per-user, per-month basis, and the prices range from $0 to $13 and above. For example, Forms on Fire pricing starts from $20 monthly per user, Formstacks Form starts from $19 monthly, and KissFlow Digital Workplace from $360 per month for 30 users.
- Time & Expense Software Time and expense products in the market have pricings that range from $2 and $11 upwards, depending on the type of plan and number of users. Examples are EverHour, which starts from $5 monthly per user, Microsoft Dynamics GP costs for less than $1, and WorkTime Professional pricing starts from around $12 per month.
- Professional Services Automation Software Users can expect to be charged per month for most products in this category. The prices can be divided into three sections, and they range from $3 to $50 and above. For example, TigerPaw Software pricing is priced around $80 per user, per month, Business VoiceEdge costs around $30 per month, and Coaches Console pricing is around $150 per month.
What is the cost breakdown of Project Management implementation?
Understanding the exact price of Project Management system isn't easy as The overall cost of software includes the cost of license, subscription fees, training, customization, hardware, maintenance, support and other related services. It's essential to take into account all of these costs to gain an understanding of the system's 'total cost of ownership.'
What are the typical Project Management pricing models?
There are primarily three common pricing models – Perpetual License, Subscription, and Commercial open source.- Subscription/Software-As-A-Service: - Relevant for Todoist
Under this pricing model, the system is accessed over the Internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps. - Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
- Recurring cost is greater as customers are required to make monthly payments as subscription fee. Additionally customers using premium support services must pay an extra fee.
- All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
- Perpetual license: - Relevant for Todoist
A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term. - Upfront cost involves the fee for installation, customization, integration with existing systems, besides perpetual license fee.
- Recurring cost is low in this pricing model and may include cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
- Commercial open source: Not relevant for Todoist
The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.
How much it would cost to customize Todoist? (and is it relevant)
If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.
Additionally, the following factors may affect the cost of customization:
- User interface changes
- Configurable dashboards
- Data elements required for tracking
- Forms to collect additional data
- Dashboard, management and operational reports that are needed.
- Workflows and how complex they are.
- Forms to collect additional data.
Todoist Premium Price
In order to calculate the cost of customization you can use the following estimates:
- Minimal customization - integrate with 1-2 systems: $2,500
- Standard customization - integrate with 3-5 systems: $10,000
- Fully customized system - integrate with more than 5 systems: $25,000
Cost of data migration when migrating to Todoist? Relevant for Todoist
Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.
If your data is stored in excel spreadsheets, then it may incur you a lot of time and money to migrate data from excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.
As a rule of thumb the cost of data migration depents on how many records you want to migrate. Records can include number of Customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:
- 1,000 records: $500
- 10,000 records: $2,500
- 100,000 records: $10,000
- 1,000,000+ records: $25,000
What is the cost of training for Todoist? Relevant for Todoist
As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. the cost may involve end-user training, video/self, group, department, and train the super users.The cost is mainly derived from the approach that you select for your organization:
- End-user training
- Group/Department
- Video /self
- Train the trainer/super user
Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?
In order to calculate the cost you can use the following estimates:
Todoist Free Vs Premium
- 1-2 Sessions: $500
- 3-4 Sessions: $1,500
- 5-7 Sessions: $2,500
- 8-10 Sessions: $5,000
How Todoist pricing compared to alternarive Project Management solutions?
How can the team at ITQlick help?
The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get a detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.
Author
Shlomi Lavi
Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.
Todoist is a simple to-do list app that helps boost your productivity dramatically. As a regular user, I can attest to its wondrous powers. It’s available for free (for Android, iOS and Windows) and comes with plenty of features, but does offer a premium version as well.
Depending on how productive you need or want to be, you might consider upgrading to Todoist Premium over the free version. But what are the main differences between Todoist and Todoist Premium. Is the upgrade necessary and of course, is the subscription worth the price?
Todoist Premium’s Features and If They Matter
Let’s run through some of Todoist Premium’s features that separate it from the free version of Todoist. Since product upgrades are always about getting your bang for the buck, it’s important to analyze whether the additional features justify upgrading at all.
For starters, Todoist Premium allows you to add notes and attachments to the tasks you add to your to-do lists. This means you can write out the details of the task or add photos and spreadsheets to help paint a clearer picture. The feature is useful for those who take on large work projects, but unless that’s you, you can probably get away with just typing out regular tasks and making them just lengthy enough to include important details or hyperlinks.
It also allows for alerts of all kinds. You can set up mobile and email reminders about events at specific times or get location-based alerts to complete tasks when you arrive or leave certain locations. Todoist free doesn’t offer reminder alerts, but there are free alternatives to this. Built-in calendar and reminder services on iOS and Android have alerts.
Todoist Premium has better organization for your tasks and this is a really great feature for keeping track of everything in your own way. For free, you can sort tasks into folders or view them by due date. Premium includes more advanced labeling with auto-completion and color coding.
Plus, you can filter between specific tasks by using the search bar for smart queries like project names, priority or who they’re assigned to. You can also export tasks to your calendar app of choice and view them as events.
Lastly, Premium takes daily backups of your tasks that you can restore at any time should you need to. It also offers automatic sync across all of your devices without having to manually refresh. Depending on your reliance on Todoist, the automatic backups should come in handy.
Note: The paid upgrade also includes some other minor goodies like tracking your productivity score and project templates, but they seem pretty trivial.Todoist Business Pricing
Todoist Premium Comes with an Annual Fee
Now that you know everything you get with Todoist Premium and whether or not the features are necessarily crucial, it all comes down to the price. Todoist lets you create tasks, set due dates, organize them into labels, collaborate with others and sync across apps and devices for free. For everything else, you’ll need Todoist Premium for $29 per year.
Everybody is different and you probably prioritize certain premium features over others – perhaps all of them are a priority or none of them are. Depending on your own needs, you might be ready to make the leap to Premium for the 30 bucks every year.
Is Todoist Premium Worth It?
The answer: probably not. Most people can get away with just utilizing the features Todoist already offers for free. Additionally, many of the premium features have free alternatives. Notes and attachments aren’t groundbreaking and you can store them elsewhere for free. Reminders and location alerts are also free in other apps.
The reason why the answer is a “probably” is because some of the premium features that are hard to find in other alternatives, might be truly valuable to you. If you want better organization of all your tasks with advanced filters and daily backups to avoid data loss, spring for Premium. That’s the best way to determine if it’s worth it.
For the majority, the free version of Todoist is sufficient. It’s available on the web, PC, Mac, iOS and Android.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.
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